Conference Housing Reservation Process Conference program name Campus where program will be held - Select -TempeWestPolytechnicDowntown ASU Department Affiliation ASU Department Affiliation Each group that stays in the residence halls under GCH must be affiliated with an ASU Department and secure a professional staff from that department to serve as sponsor. Sponsor staff name Sponsor staff department name Sponsor staff ASU email address Conference Organizer Organizer name Organizer email address Organizer contact phone number The Conference Organizer serves as the main point of contact for all conference information. They will be the one whom GCH coordinates with in billing, planning and managing logistics, in case of emergencies, as well as, on-the-ground execution of day-to-day details throughout the program's stay. Conference Program Information Provide the program's public purpose Conference Arrival Conference Arrival: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Conference Arrival: Day Day12345678910111213141516171819202122232425262728293031 Conference Arrival: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Arrival dates outside of June 1 - July 15 are subject to review and further approval. If dates are accepted additional fees will apply. Conference Departure Conference Departure: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Conference Departure: Day Day12345678910111213141516171819202122232425262728293031 Conference Departure: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 If conference has multiple sessions throughout its entire duration, itemize sessions here Program Focus Program Focus -Select-Academic/EnrichmentAthleticFaith-BasedTraining/ResearchOther… Enter other… Age of participants Youth 12 & under Youth 13 to 17 18 to 24 25 & older Conference Program Staff Information Staff check in date Staff check in date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Staff check in date: Day Day12345678910111213141516171819202122232425262728293031 Staff check in date: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Staff check out date Staff check out date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Staff check out date: Day Day12345678910111213141516171819202122232425262728293031 Staff check out date: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 If staff check in/out will vary due to multiple sessions, itemize dates per session here Number of staff Total number of requested beds must equal the total number of staff in Shared Room/Shared Bath and Private Room/Private Bath requested below Number of staff in SHARED ROOM/SHARED BATH Total number of requested beds must equal the total number of staff requested above Number of staff in PRIVATE ROOM/SHARED BATH Total number of requested beds must equal the total number of staff requested above Staff/counselors/chaperones/advisers must be at least 18 years old. Check in via front desk is between 8am to 5pm. Check out time via front desk is 10 a.m. Bath styles are based on assigned facility. Most bed configurations are suite-style (2 connecting rooms, with total of 4 persons per suite, bathroom is in the middle). Those housed in private rooms will have their own room and share the bathroom. Conference Participant Information Participant check in date Participant check in date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Participant check in date: Day Day12345678910111213141516171819202122232425262728293031 Participant check in date: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 Participant check out date Participant check out date: Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Participant check out date: Day Day12345678910111213141516171819202122232425262728293031 Participant check out date: Year Year1900190119021903190419051906190719081909191019111912191319141915191619171918191919201921192219231924192519261927192819291930193119321933193419351936193719381939194019411942194319441945194619471948194919501951195219531954195519561957195819591960196119621963196419651966196719681969197019711972197319741975197619771978197919801981198219831984198519861987198819891990199119921993199419951996199719981999200020012002200320042005200620072008200920102011201220132014201520162017201820192020202120222023202420252026202720282029203020312032203320342035203620372038203920402041204220432044204520462047204820492050 If participant check in/out will vary due to multiple sessions, itemize dates per session here Number of participants Total number of requested beds must equal the total number of participants in Shared Room/Shared Bath and Private Room/Private Bath requested below Number of participants in SHARED ROOM/SHARED BATH? Number of participants in PRIVATE ROOM/SHARED BATH Total number of requested beds must equal the total number of participants indicated above Check in via front desk is between 8 a.m. - 5 p.m. Check out time via front desk is 10 a.m. Organizer may choose to sign off on room keys and distribute to participants at check in and collect accordingly at check out. Bath styles are based on assigned facility. Most bed configurations are suite-style (2 connecting rooms, with total of 4 persons per suite, bathroom is in the middle). Those housed in private rooms will have their own room and share the bathroom. Linen Rental Linens rental? -Select-YesNo If yes, linens rental requested for? - None -Staff OnlyParticipants OnlyAll Linen rental is an optional service that can be requested for an additional fee. Each rental set includes: 1 fitted sheet, 1 flat sheet, 1 blanket, 1 pillow, 1 pillowcase, 1 bath towel and 1 washcloth. Linen rental for Summer 2023 is $50 per set. Additional Notes Please add any additional information you may have related to your camp/conference request that you would like us to be aware of. Contract and Reservation Fee Payment Workday/Payment Details (Only for Internal ASU Groups) Please indicate the appropriate Workday details for payment (Cost Center, PG Code, etc.). This information will be used to pay the reservation fee, as well as the final payment due post departure (which will be indicated via a final invoice). Leave this field blank