Reservations

Priority Scheduling Review 

With the successful implementation of the Mazevo requestor process which allows campus groups to independently identify and reserve campus spaces, we recognize the importance for proactively considering the needs of key campus events that may require scheduling prior to reservation requests being available to the general campus population.  As a result, ASU Student Unions and Centers is introducing a formal process to solicit, process and confirm student and department events that require priority scheduling.

This intentional process will prevent scheduling conflicts and allow event planners to communicate their needs early, secure preferred event dates and receive early event confirmations.

Events requiring priority scheduling must meet at least one of the following criteria for consideration:

• Event must target potential students or accepted students who have not yet enrolled, 
• Event can only be held at a certain time of the year (university academic calendar, cultural, religious or national holidays, etc.) 
• Event must be held in the Student Union or Center of a specific campus due to the size or logistics of the program and the program is unable to be accommodated elsewhere on campus

Additionally, with the exception of admissions related events, events approved for priority scheduling should have occurred on campus at least one time prior to submission of the request, are expected to occur annually and are open to and targeted to current and/or potential students. 

For reservations anticipated to occur between June 1, 2024 and May 31, 2025, priority scheduling requests can be submitted here.  

Priority scheduling requests must be submitted by March 1, 2024.  Submissions will be reviewed and notification regarding approval status will be shared no later than the first week of April 2024.  

Please note, continued approval for priority scheduling is not guaranteed and requests for priority scheduling will need to be submitted annually for consideration.  

Reservation Information

Arizona State University campus departments/offices and registered student organizations may book spaces one academic year in advance. Student organizations may submit reservation requests for the following academic year once registered with the Student Organizations and Leadership Office.

Non-University Organizations may book within 60 days of the event date or one year in advance during times of academic breaks. Reservations for regularly scheduled, credit courses will not be accepted.

Reservations for events and meetings in the Memorial Union, Student Pavilion, and affiliated Outdoor spaces can be requested at https://asu-tempe.mymazevo.com. A User Account is required in order to log-in and complete the reservation request process.

Reservation requests are currently being accepted for event dates through the Spring 2024 semester.  Reservation requests for Summer 2024 through

Spring 2025 will be available to submit late in the Spring 2024 semester.  A priority scheduling review process will occur early in the Spring semester to ensure key campus events are considered prior to the reservation request opening for the next academic year.  

For questions regarding use of the space please review our current practices and procedures at https://eoss.asu.edu/mu/plan_event/rates

For additional support, please email mureservations@asu.edu, call 480-965-3406, or visit the office located on the 3rd floor of the Memorial Union.

Mazevo User Account Request

Our Student Unions and Centers venues utilize Mazevo for reservation request submission.  A User Account is required in order to utilize the reservation request system.  Each campus student union and center locations (Downtown Phoenix Campus, Polytechnic, Tempe, West Valley) have a unique user account request link.

User Account Eligibility: 

Current Arizona State University students, faculty and staff may be eligible to request a User Account for reservation request access for Student Unions and Centers venues.  Access to reservable space varies based on department or organization involvement and leadership.  

ASU Departments and Staff Organizations: User Accounts may be requested by current ASU faculty/staff within a particular department or team who will need ability to request space reservations within the Memorial Union and reservable outdoor space. Please note, student employees cannot make reservations on behalf of a Department or Staff Organization.

ASU Registered Student Organizations: User Accounts can be requested by up to three (3) elected officers, registered via the Student Organizations and Leadership office. Organization advisors are not eligible to serve as requestors for student organizations, unless the organization is established as part of the Sun Devil Leadership Council (SDLC).

“Quick Reserve” Conference Rooms: Four (4) lower level rooms within the Memorial Union are designated as “Quick Reserve” spaces, allowing for Users to reserve the space within 48 hours of use. These are intended for small group meetings, and where there is no additional equipment or set-up needed for your reservation to occur. Food service cannot occur for Quick Reserve spaces. All current ASU faculty, staff, and students are eligible to utilize these spaces.

“Quick Reserve” Lactation Rooms: Two (2) lactation rooms are available within the Memorial Union and are available as a comfortable and private space for nursing mothers to utilize. Lactation rooms are available as an immediate “quick reserve” option within the Memorial Union.  

To Request a User Account:

1. Visit  https://asu-tempe.mymazevo.com/
2. Click the “Request Account” link below the Arizona State University, Tempe banner and complete the information prompts 
3. Click “Request” to submit your User Account Request

 

Please note:

• Email address provided must be your own ASU email address.  Requests submitted with emails that are non-ASU affiliated will not be approved.  
• Organizations and departments names should be shared in full.  Requests submitted with only acronyms or abbreviations provided may not be approved.    

Non-ASU Affiliated Reservations

Organizations that are not affiliated with Arizona State University and that would like to reserve space for a special event may email mureservations@asu.edu or call 480-965-3406 for more information.