Outdoor Event Request Form

I have read the guidelines for hosting in person events and tabling and agree to abide by the conditions for events as listed

Acknowledgement *

I Acknowledge

Section I

Event Name *

Estimated Attendance *

Sponsoring Organization *

Affiliation *

ASU Registered Student Organization

ASU Department

Non-Affiliated

Date(s) of Event *

Set Up Time *

Hour

Minute

Start Time *

Hour

Minute

End Time *

Hour

Minute

Teardown *

Hour

Minute

Requested Spaces:

1st Choice *

2nd Choice *

3rd Choice *

The spaces requiring reservation are identified on the MU Outdoor Space Map, the Student Pavilion Outdoor Space Map. Sponsors are allowed to reserve space(s) in ten-day blocks, one space per day. An additional restriction of once per month, per space, per sponsor applies to the MU North Stage. Please see confirmation for equipment use details.

Section II :Organization Representative (primary contact)

Name *

E-mail *

Phone *

State advisor information:

Advisor name *

Advisor E-mail *

Advisor Phone *

Sponsored non-ASU Organization:

Name

Phone

Section III :Type of Event (check all that apply)

select options *

Information/Recruitment Table

Information Fair

Band*

DJ*

Speaker

Display

Fundraiser

Special Event*

Commercial Sales or Solicitation*

Raffle*

Other*

Giveaway *

Overnight event*

If Other, then specify *

Specify Giveaway *

Specify Overnight event *

Section IV :Pre-Event Planning

Many of the items below have restrictions or require special permission. You will be notified if action needs to be taken on certain items. The “Yes” items above and below marked with an asterisk (*) that include a sponsored non-ASU organization will require proof of insurance, including required endorsements. Please respond to the following questions:

Is the event open to the public? *

Yes

If No,provide details *

Will admission/participation fee be charged? *

Yes

If yes,provide details *

Will any items be given away and/or sold? *

Yes

If yes,provide details *

*Will non-university organizations be contracted for services or have a presence at your event? *

Yes

If yes,provide details *

Equipment needs

Tables

Chairs

Large Sound System (MU North Stage and SSV lawn)

Tables and chairs are available to pick up from and return to the Student Pavilion weekdays 9 am to 5 pm. Evening and weekend requests may be accommodated for a fee. (see terms and conditions). The sound system is available for pick up at the MU information desk during regular building hours.

Quantity of Tables *

Quantity of Chairs *

Amplification is allowed in Spaces 3, 6, and 30. Sound must face south in Space 6 and east in Space 30. Hours during which amplification may occur are: Tuesday and Wednesday 11:30 a.m. to 1 p.m. not to exceed 85 decibels at 30 feet; Monday, Thursday and Friday 11:30 a.m. to 1 p.m., Monday to Friday 5 p.m. to MU closing time, Saturday 8 a.m. to MU closing time, not to exceed 70 decibels at 30 feet. Bands with full drum kits and electric instruments are only allowed on Tuesday and Wednesday, and are limited to one of the three amplified spaces per day. Amplification at the Vista dome is permitted seven days a week from 8 a.m. to 10 p.m.

Will food or beverages be served and/or sold? *

Yes

If yes,provide details *

*Will Open Flame be in use? *

Yes

If yes,provide details *

*Will an Electric Generator be in use? *

Yes

If yes,provide details *

Will Barricades or Fencing be in use? *

Yes

If yes,provide details *

Will there be any Temporary Structures (including 10 x 10 pop-up canopies)? *

Yes

If yes,provide details *

*Does event include physical activity (rock wall, slip n slide, etc)? *

Yes

If yes,provide details *

Is a vehicle essential for load in or out? Please explain in detail as access is extremely limited. *

Yes

If yes,provide details *

*Will animals be present at the event? *

Yes

If yes,provide details *

Will staging, lighting or amplified sound be used? *

Yes

If yes,provide details *

Any other activity not listed above *

Section V :Event Description

*(Please provide a detailed description of the event/activity your are planning)

Event Description *

Declaration *

I hereby confirm that I have read the terms and conditions for use of space and agree to abide by the rules as set out in the EOSS and MU policy for use of outdoor space. Failure to comply may result in termination of my event and may prevent my organization’s future use of outdoor space on the MU campus.

Organization *

Signature *

Date *

Month

Day

Year